Policies & Procedures that Guide OEOD Complaint Resolution Processes
Leave Site QuicklyThe University of California, in accordance with applicable federal and state laws and university policy, prohibits discrimination against or harassment of any person at the University on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, physical or mental disability, medical condition (cancer-related or genetic characteristics), ancestry, marital status, sexual orientation, citizenship, age, or service in the uniformed services. The University also prohibits sexual harassment and sexual violence. These policies cover admission, employment, access, and treatment in University programs and activities. The University of California also prohibits employment discrimination based on genetic information (including family medical history), gender, and gender expression.
UC Irvine Policies and Procedures
- UCI Policy on Conflicts of Interest Created by Consensual Relationships
- UCI Guidelines on Sexual Violence and Sexual Harassment
- UCI Guidelines on Discrimination and Harassment
- UCI Sexual Violence and Sexual Harassment Student Investigation and Adjudication Framework
- UCI Sexual Violence and Sexual Harassment Staff and Faculty Adjudication Frameworks
UC Systemwide Policies
UC Systemwide Sexual Violence and Sexual Harassment Policies
- 2022 UC Policy on Sexual Violence and Sexual Harassment (Effective January 1, 2022)
- 2022 UC PACAOS-Appendix-E: Sexual Violence and Sexual Harassment Student Adjudication Framework (Effective January 1, 2022)
- 2022 UC PACAOS-Appendix-F: Sexual Violence and Sexual Harassment Student Adjudication Framework (Effective January 1, 2022)
- 2022 UC Systemwide Investigation and Adjudication Framework for Senate and Non-Senate Faculty (Effective January 1, 2022)
- 2022 UC Systemwide Investigation and Adjudication Framework for Staff and Non-Faculty Academic Personnel (Effective January 1, 2022)
- UC PACAOS Appendix E and F Guidance (Issued December 20, 2021)
- UC Guidelines on Prohibited Conduct Definitions in the Context of Patient Care (Effective December 9, 2019)
- UC Guidance on Investigating Prohibited Conduct in the Context of Patient Care (Effective December 9, 2019)
- UC SVSH Faculty Respondent Disciplinary Sanction Guidelines
UC Systemwide Discrimination Policies
- UC Policy on Discrimination, Harassment, and Affirmative Action in the Workplace
- UC Nondiscrimination Policy Statement Regarding Student-Related Matters
- UC Guidelines Applying to Nondiscrimination on the Basis of Disability Regarding Student-Related Matters
- General University Policy Regarding Academic Appointment, Affirmative Action and Nondiscrimination Policy
(Academic Personnel Manual, Section 035)
- The Faculty Code of Conduct (Academic Personnel Manual, Section 015)
PRIOR UC Systemwide and UCI Policies and Procedures
You can find archived policies and procedures at this link.
FEDERAL AND STATE LAWS
- Age Discrimination Act of 1975
Prohibits discrimination on the basis of age in programs or activities receiving federal financial assistance.
- Age Discrimination in Employment Act of 1967 as Amended
Specifies that it is unlawful for an employer to fail or refuse to hire or to discharge any individual with respect to compensation, terms, conditions, or privileges of employment, because of such individual's age.
- Americans with Disabilities Act of 1990 (ADA)
Federal law that prohibits discrimination in the areas of employment, public services and transportation, public accommodations, and telecommunication services against individuals with disabilities.
- Civil Rights Act of 1991
Provides for compensatory and punitive damages in cases of intentional employment discrimination that are brought under the ADA, the 1973 Rehabilitation Act, and Title VII of the Civil Rights Act of 1964.
- Civil Rights Restoration Act of 1987
Overturns the U.S. Supreme Court's 1984 decision in Grove City v. Bell, and specifies that recipients of federal funds must comply with civil rights laws in all areas, not just in a particular program or activity that receives federal funding. Applies to Title IX of the Education Amendments of 1972, Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964, and the Age Discrimination in Employment Act.
- Equal Employment Opportunity Commission Guidelines on Sexual Harassment
Prohibits unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature that impose a requirement of sexual cooperation as a condition of employment.
- Equal Pay Act of 1963
Prohibits discrimination in the payment of wages to anyone performing work equal in skill, effort, and responsibility to the work performed by employees of the opposite sex.
- Executive Order No. 11246 as Amended
The original order signed by President Johnson requires that federal contractors not discriminate on the basis of race, creed, color, or national origin and that federal contractors take affirmative action to promote the full realization of equal opportunity for minorities heretofore denied access. In 1968 Executive Order 11375 added "sex" to the list making women a protected category. In 1970 President Nixon introduced the concept of "goals and timetables" as a way of targeting and measuring the effectiveness of affirmative action efforts. Race or gender based hiring and promotion are not required and quotas are prohibited. On July 21, 2014, President Obama signed Executive Order 13672, adding sexual orientation and gender identity to the list making LGBT members a protected category. The amended regulations took effect on April 8, 2015.
- Federal Family and Medical Leave Act (FMLA) of 1993
Allows eligible employees 12 work weeks of unpaid leave during any 12-month period for (1) the birth of a child; (2) the placement of a child with the employee for adoption or foster care; (3) the care of a spouse, child, or parent with a serious health condition; or (4) the care of an employee's serious health condition that renders the employee unable to perform job duties.
- Genetic Information Nondiscrimination Act of 2008 (GINA)
Prohibits discrimination in employment and health coverage based on genetic information.
- Pregnancy Discrimination Act (PDA)
Amendment to Title VII that makes it illegal for employers with 15 or more employees: (1) to refuse to hire a woman because she is pregnant; (2) to fire a woman because she is pregnant; (3) to force a pregnant employee to leave work if she is willing and able to work; or (4) to stop the accrual of seniority for an employee who has taken a leave of absence to give birth or have an abortion, unless seniority does not accumulate for other disabled employees during a leave of absence.
- Rehabilitation Act of 1973 ( sections 503 and 504) (update soon)
Covers employers with government contracts in excess of $10,000 (503) and recipients of federal financial assistance (504). Section 503 states that government contractors must include an affirmative action plan and clause in each government contract and must implement affirmative action to employ, advance in employment, make reasonable accommodation, and otherwise not discriminate against disabled individuals. Penalties for violation include the withholding of progress payments on a contract; the termination, in whole or in part, of a contract; or department of the contractor from future contracts. Section 504 prohibits discrimination on the basis of physical or mental "handicap" in every federally assisted program or activity in the country.
- Supreme Court Ruling: Adarand, June 12, 1995
Heretofore, federal administration of affirmative action programs had much greater leeway and flexibility than did state and local administrators. With the Adarand decision, federal affirmative action programs are now limited to the same "strict scrutiny" standards as are state and local programs.
- Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972
Prohibits an employer from discriminating against employees on the basis of race, color, religion, sex, or national origin. Sex includes pregnancy, childbirth, or related medical condition. The Equal Employment Opportunity Commission (EEOC) is the federal agency charged with enforcement.
- Title IX of the 1972 Education Amendments
The law reads: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any education program or activity receiving federal financial assistance.
- Vietnam Era Veterans' Readjustment Assistance Act of 1974 (VEVRAA)
Requires employers with government contracts in excess of $25,000 to take affirmative action to employ and advance in employment Vietnam era veterans, special disabled veterans, recently separated veterans, and veterans who served on active duty during a war or in a campaign or expedition for which a campaign badge has been authorized. The Act is administered and enforced by the OFCCP.
California State Laws
- California Constitution, Article 1, Section 31 (Proposition 209)
Was enacted by California voters in 1996 to forbid race and gender preferences in state and local education, hiring and contracting.
- California Fair Employment and Housing Act
Prohibits discrimination and harassment based upon race, religious creed, color, national origin ancestry, physical "handicap," cancer-related medical condition, marital status, sex, or sexual orientation. Moreover, it prohibits age discrimination against individuals over the age of 40. The California Department of Fair Employment and Housing is the state agency charged with enforcement.
- California Family Rights Act (Cal-FRA)
Due to Assembly Bill 1460, this act has been amended to conform with the federal FMLA, allowing eligible employees up to 12 work weeks of unpaid leave during any 12-month period for certain family or health-related concerns.
- Government Code Section 12940 et seq
State statute that prohibits discrimination in employment on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status of any person.
- Unruh Civil Rights Act
Prohibits discrimination in accommodation, services, business practices, franchising, and sale or use of real property due to sex, race, color, religion, ancestry, national origin, blindness, or other physical disability.